FlowState ITFlowstate IT

ai voice agent

Custom AI Voice Agents — Inbound and Outbound

Bespoke AI voice agents that answer 24/7 and call new leads in seconds — qualifying, booking into your CRM, and following up, built and governed like production software.

What it is

A custom AI voice agent is not a generic receptionist that just takes messages — it is a bespoke system wired into your CRM, calendar, and operations, configured to your business rules. It answers every call around the clock, qualifies the enquiry, and books straight into your tools — and it works outbound too, calling a new lead within seconds of a form fill and chasing open quotes so they don't go cold. Because we build it as production software — instrumented, access-controlled, and audit-logged — you can see exactly what it did and why, and it hands off to a human the moment it should. We already run voice agents in production, including a 24/7 agent on a real UK hotel's line, so this is capability we operate, not a promise.

What’s included

Bespoke, business-specific configuration

Built around your services, rules, and edge cases — an agent that understands the small details, not a generic script.

Inbound answering + booking

Answers every call 24/7, qualifies the enquiry, and books straight into your CRM and calendar — no queue, no missed call.

Outbound speed-to-lead & follow-up

Calls a new lead within seconds of a form fill, and chases open quotes and estimates before they go cold.

Governed, logged, and owned

Least-privilege access, full audit logging, and clean human handoff — with 100% of the IP assigned to you on payment.

Where it fits

Sales intake & speed-to-lead

Every enquiry engaged in seconds, qualified, and booked — inbound and outbound — so none goes cold or unanswered.

Bookings-heavy operations

High call volume turned into booked appointments in your existing tools, around the clock, without a queue.

After-hours & overflow

The out-of-hours and peak-time load handled cleanly, with anything it shouldn't take on handed to your team.

Risk reversal

We take the risk. You keep the asset.

Every commitment below is written into the contract — not implied, not verbal. Risk transfers to us during delivery.

90-day warranty

90-Day Defect Warranty

Any defect against the agreed acceptance criteria, found within 90 days of launch, is fixed at no cost.

Critical: 4 business hours · Major: 2 business days · Written into the contract.

100% IP

100% IP Assigned on Payment

You own everything — code, infrastructure, and the full decision trail — assigned to you on payment.

No lock-in. No hostage code. No dependency on us to keep it running.

Per-phase approval

Approve Every Phase Before You Pay

The build is decomposed into phases with written acceptance criteria agreed before each begins. You approve each phase before the next starts.

Invoiced per phase · Stop at any phase boundary.

Stage 0 credited

Stage 0 Credited Against the Build

The Discovery & Technical Audit is a fixed fee, credited in full against your build.

Not the right fit? You keep the architecture proposal, threat model, and roadmap.

Questions, answered

A generic receptionist just takes a message. A custom AI voice agent is configured to your business — it qualifies the enquiry against your rules, books into your CRM and calendar, and runs outbound as well as inbound. It's built as production software, so every action is scoped, logged, and reviewable.
Yes. As well as answering 24/7, the agent can call a new lead within seconds of a form fill and follow up on open quotes and estimates — the outbound speed-to-lead work that turns enquiries into booked jobs.
Your CRM, calendar, and dispatch or booking tools — the systems you already run. Integration is least-privilege and fully logged, so the agent is scoped to exactly what a task needs and every action is traceable.
Yes — 100% of the IP is assigned to you on payment, with a 90-day defect warranty and the same engineering standard as every FlowState build. No lock-in, no hostage code.

Related services

You are not buying code. You are buying certainty.

Stage 0 turns your problem into a fixed-price roadmap — credited in full against the build if you proceed.

Book a scoping call